Irrespective of industry, level or job title; employees have one thing in common. In an ever changing and challenging work climate, employees want to know that their hard work has not gone unnoticed. It does not matter how ‘engaged’ organisations believe workers are – it is critical that they take a moment to reflect and acknowledge that the extra ‘elbow grease’ the employee is demonstrating is discretionary and can stop at any time.
No employer has an endless bucket of money to use in a reward program, so it is worth noting that recognition is on the rise as an essential element in the leader’s toolkit. Recognition only takes a few minutes to do, but it can have a lasting impact on the recipient. Of course, it is not the same as a golden ticket to an elusive Taylor Swift concert or free car parking; but nevertheless, employee appreciation letters can leave your team member feeling noticed and valued.
Employee appreciation letters are written communications that express gratitude and recognition for the hard work and achievements of employees. They can be formal, semi-formal, or casual, depending on the occasion and the relationship between the sender and the recipient. These letters will take various forms such as certificates, cards, notes, letters or emails.
They are growing in popularity as they provide employers with a ‘no cost’ way to authentically show their gratitude and thanks to an employee or group or employees. It can be for a specific event, (such as working back when the systems went down) or for continuing to demonstrate values or actions that are highly regarded.
Employee appreciation letters are most effective when they are unprompted. If you notice an employee is disgruntled because they have been burning the midnight oil, it is not the time to slip them a thankyou email. In this instance, the leader will need to go into damage control. Perhaps the best way to remember it is the ‘leadership 101’ tool that says “catch them doing something right and recognise that behaviour”.
There are unlimited reasons why a leader would provide an appreciation or thankyou letter to their employee. The common reasons for an employer to say thank you include:
Employers can find out more in our FAQs here.
There are many benefits to providing the employee an EAL, and this will vary between individuals. There are, however, some common benefits to both the employee and the employer.
Employee appreciation letters are a powerful and cost-effective way to demonstrate to employees that they are important and valued by the business. However, it is important that leaders take the time to strike the right balance in the letter to ensure that they are genuine and meaningful. Some key tips include:
Employee appreciation letters are a simple and effective way to show your employees that you appreciate them and their work. By writing and sending employee appreciation letters regularly, you can create a positive and supportive work environment, where employees are motivated, engaged, and productive. Don’t miss your opportunity to catch your employees doing something right – today is the day to show your appreciation.
Employers can access our FAQs on Employee Appreciation letters and also download our sample templates here. AI Group has a brand new Remuneration and Reward section that contains over 50 new tools, templates and resources to support members with their strategy.
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Georgina is Senior HR Content Editor – Publications at Ai Group. She is an accomplished Human Resource professional with over 25 years of generalist and leadership experience in a broad range of industries including financial services, tourism, travel, government and agriculture. She has successfully advised and partnered with senior leaders to implement people and performance initiatives that align to business strategy. Georgina is committed to utilising her experience to create resources that educate and engage and is passionate about supporting members to optimise an inclusive workforce culture that drives performance.