Sample: Genuine Vacancy Checklist (Replacement Position)

A genuine vacancy in recruitment refers to an open position that is necessary and requires filling within an organisation. It is a role that has been identified through careful analysis as essential for the operation and success of the company. The vacancy must be for a specific job that entails performing certain duties and responsibilities and must not include tasks that are dissimilar or of a lower-level skill than the main role.

Essentially, it’s a position that exists due to a legitimate need, such as business growth, the introduction of new services, or the departure of a previous employee, rather than being created without a clear purpose. Ensuring a genuine vacancy helps organisations avoid unnecessary hiring and align their workforce with strategic objectives.

A genuine vacancy checklist is a practical tool that helps organisations make informed and strategic hiring decisions. Before recruiting new, additional or replacement employees - an analysis should take place to ensure that the vacancy is genuine; in other words, that the role is in fact required.

This Sample: Genuine Vacancy Checklist (Replacement Position) can be used as a guide to determine if a function is still required, and if so, in what form it should take. It is an example only and employers can adjust this to meet the needs of their organisation.

Employers can access more tools and resources in our extensive Recruitment topic.

Members who require additional information should seek advice from Ai Group or call our Workplace Advice Line on 1300 55 66 77 for further assistance.