This letter is designed to assist employers where an employee has resigned from their employment. While it is common to refer to an employer “accepting” an employee’s resignation, this terminology is misleading. Resignation is a unilateral termination by the employee rather than an agreed outcome, so there is no ability for an employer to accept or refuse resignation.
Even though resignations are not “accepted”, it is still recommended to acknowledge an employee resignation in writing. This has the benefit of documenting important issues relating to the resignation such as the final date of employment, obligations to provide notice of termination, and the expectations during the notice period. This is particularly important where an employee has resigned verbally.
Note that there is no obligation under the National Employment Standards (NES) for an employee to resign in writing. An obligation to resign in writing may come from some other source, for example a contract of employment.
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