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A position description is an essential document that provides both employees and the organisation with a clear picture and set of expectations about the role and its responsibilities.

It also plays an important part in other human resource management functions, such as underpinning performance management systems (by establishing appropriate capabilities and performance objectives) and assisting with talent management and job evaluation. As a recruitment tool, it is also an opportunity to sell the organisation and promote its values and brand and what the organisation aspires to be.

It should be noted that this Person Specification version of the position description differs from the Capabilities position description in that it simply lists knowledge, skills and abilities required for the role. The Capabilities position description instead addresses the relevant knowledge, skills and abilities in terms of defined capabilities (or competencies).

This Position Description 1 Form (Person Specification) should be referenced in conjunction with the corresponding Guidelines document, which provides examples as to how the position description may be completed. Organisations should however adapt this template, where relevant, to suit their particular needs.

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