Coronavirus (COVID-19) Resource: Agreement to Vary Ordinary Hours (Permanent Arrangement) Letter

This sample letter is to be used when agreement has been reached to permanently vary the ordinary hours of a permanent employee due to the      COVID-19 pandemic.

It is vital that employers understand that they cannot force a permanent employee to reduce their ordinary hours. Any variation must be discussed between the two parties and an agreement reached. 

Employers should seek advice from the Ai Group before undertaking a reduction to an employee’s hours and to tailor this letter and any employment contract to the particular needs of the organisation.  Please call the Workplace Advice Line on 1300 55 66 77 for assistance.